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Core Qualifications Required to Register a Domestic Trading Company with Independent Import and Export Rights?
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TRACKING NO. 20260427 / GLOBAL Zhongshen Trade · 23+ Years of Expert Trade Agency
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No import/export license, customs delays,
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or complex compliance issues.
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I have been a building material wholesaler engaged in domestic trade for 5 years. Recently, I just received 3 orders for outdoor building materials from Southeast Asia. The goods will be packed and shipped by sea next week, so I urgently need to go through formal foreign trade procedures, but I have never been involved in foreign trade before. Last week, I consulted an agency, which said that registering a company with import and export rights would cost nearly 20,000 yuan and take at least 20 working days, but my goods cannot wait that long. Also, I heard from peers that someone failed to complete customs filing during registration, resulting in being unable to clear customs when the goods arrived at the port and compensating more than 100,000 yuan in detention fees and liquidated damages. Now I am afraid of delaying the order and paying liquidated damages if the procedures are wrong, as well as wasting money and falling into traps. I want to know how to register a company with import and export rights quickly and compliantly, while avoiding these risks?
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
First，pre-document review needs to be completed. The core is to ensure that the company business scope clearly indicates "import and export of goods，import and export of technology". If it is not added during name verification and registration，immediately submit an application for business scope change through the Shanghai One-Stop Online Service to avoid rejection of subsequent filings，at the same time，confirm that the registered address is the actual business address，and a virtual address will directly lead to the failure of customs filing.
The connection of core nodes needs to be promoted according to the parallel approval logic: Step 1: Complete company name verification and registration through the One-Stop Online Service，and check the "foreign trade operator filing" for parallel approval synchronously，which can compress the basic registration process to 3-5 working days，Step 2: Complete the filing of customs import and export goods consignor，and apply for the E-port IC card synchronously. This link requires uploading the address lease agreement and actual photos of the business premises，Step 3: Complete the foreign exchange revenue and expenditure directory registration at the State Administration of Foreign Exchange，Step 4: Handle export tax refund filing.
For emergency plans，if the customs filing is rejected due to address issues，immediately provide a third-party cooperative warehousing agreement as supplementary materials，if the foreign trade filing review times out，submit the order contract through the "urgent channel" of the One-Stop Online Service to apply for priority review. After the final compliant landing，all filing documents need to be archived，including E-port cards，foreign exchange directory cards，tax refund filing forms，etc。to ensure the compliance of the entire follow-up customs declaration and foreign exchange collection process.
Eric ZhouYears of service：6Customer Rating：5.0
Senior Manager of Foreign Exchange & Tax RebatesStart a Chat
When registering a company with import and export rights, the customs filing link needs to focus on the associated matching of the customs declaration unit code. If the company involves specific supervised commodities (such as stone and ceramics in building materials), it needs to apply to the customs for pre-examination of the import and export supervision qualification of the corresponding commodities synchronously during registration, to avoid the customs declaration being rejected due to lack of qualifications afterwards. In addition, the "business category" filled in during filing must match the actual business. If it is mistakenly filled in as "production-oriented" but the actual business is trade-oriented, the supervision method of the subsequent customs declaration form cannot be selected as "general trade", which will lead to inconsistent manifest information and increase the risk of port detention. After completing the filing, log in to the China International Trade Single Window in time to verify whether the customs declaration authority is activated. If not activated, contact the customs to resynchronize the data within 3 working days.
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
When registering a company with import and export rights, it is necessary to ensure that the company name, unified social credit code and other information completely match the subsequent logistics system. If an abbreviation or alias is used during registration, the information of the consignor and consignee on the bill of lading and manifest will be inconsistent with the customs filing information, leading to cargo right lock or customs detention. In addition, if the company plans to carry out LCL business, it is necessary to confirm that the business address has temporary warehousing capacity during registration, otherwise the logistics provider cannot complete the manifest information matching for door-to-door pickup, which will cause the goods to fail to gather at the port on time. At the same time, after the registration is completed, the customs filing number should be synchronized to the cooperating logistics providers in time to ensure that the logistics system completes the qualification verification in advance, so as to avoid the problem of inconsistent system information during on-site customs declaration.
Lucas LiuYears of service：8Customer Rating：5.0
Senior Operations ConsultantStart a Chat
When registering a company with import and export rights, it is necessary to clarify the choice of taxpayer identity in advance: if export tax refund is the core demand, it needs to be registered as a VAT general taxpayer, and small-scale taxpayers can only enjoy the tax exemption policy and cannot apply for tax refund. In addition, if the company plans to carry out cross-border e-commerce B2B export business, it is necessary to add "cross-border e-commerce import and export" to the business scope during registration, so as to enjoy the VAT deferral policy of cross-border e-commerce comprehensive pilot zones and reduce the cost of capital occupation. At the same time, the subscribed registered capital must match the actual business scale. If the subscribed amount is much higher than the business volume, it may trigger related party transaction verification by the tax authorities and increase compliance risks. After completing the registration, the export tax refund filing needs to be completed within 10 working days to avoid missing the tax refund declaration window period.
Victor SunYears of service：5Customer Rating：5.0
Trade Risk Control ManagerStart a Chat
After registering a company with import and export rights, it is necessary to complete the foreign exchange revenue and expenditure directory registration within 30 working days. Companies that have not registered cannot collect and pay foreign exchange through formal channels and can only settle through personal accounts, which has the risk of being listed as a foreign exchange abnormal account. In addition, if the company plans to carry out offshore trade business, the registered address must be selected from the compliant parks in the Shanghai Free Trade Zone, otherwise it cannot enjoy the foreign exchange facilitation policies of offshore trade. At the same time, a dedicated financial staff needs to be reserved during registration to be responsible for the management of foreign exchange revenue and expenditure ledgers. Each foreign exchange receipt must correspond to a real trade contract and customs declaration form to avoid compliance verification by the State Administration of Foreign Exchange. After completing the directory registration, log in to the SAFE Application Service Platform in time to verify the account authority.
Evelyn LiYears of service：3Customer Rating：5.0
Cross-border Compliance SupervisorStart a Chat
When registering a company with import and export rights, the articles of association must clearly add the clause "the company has the right to carry out import and export of goods, import and export of technology and related supporting businesses". If the articles of association do not include this content, the subsequent foreign trade filing may be rejected due to inconsistent main body qualifications. In addition, if the company plans to entrust a third party to handle customs declaration agency, it is necessary to clearly define the scope of agency authority in the articles of association to avoid legal disputes caused by vague agency authority. At the same time, if the exported commodities involve intellectual property rights (such as patented designs in building materials), it is necessary to apply to the customs for intellectual property customs protection filing in time after the registration is completed, to avoid the commodities being infringed abroad or detained by domestic customs. After completing the registration, the articles of association, foreign trade filing forms and other documents need to be archived and retained as the basis for subsequent compliance rights protection.
Kevin LinYears of service：4Customer Rating：5.0
Trade Solutions ManagerStart a Chat
When registering a company with import and export rights, the compliance of the business address directly affects the subsequent on-site customs inspection. If the registered address is a virtual address or cannot provide proof of the actual business premises, the customs will list the company as a key supervision object during on-site inspection, increasing the frequency of inspection and the risk of customs detention. In addition, if the building materials exported by the company are fragile or dangerous goods, it is necessary to add the import and export qualifications of the corresponding commodities to the business scope during registration, otherwise the customs will determine it as illegal export due to inconsistent business scope during inspection, resulting in the goods being detained. After completing the registration, a dedicated goods storage area needs to be reserved at the business premises to ensure that the goods can be quickly located during customs inspection and improve the pass rate of inspection.
Linda GaoYears of service：7Customer Rating：5.0
Documentation SupervisorStart a Chat
When registering a company with import and export rights, if it involves the export of special goods (such as fireproof materials and chemical building materials in building materials), it is necessary to clearly add the relevant clauses of "import and export of dangerous goods" or "import and export of special goods" to the business scope, otherwise the corresponding packaging qualification filing cannot be applied for. In addition, after the registration is completed, it is necessary to cooperate with institutions qualified for MSDS compilation in time to complete the compilation of MSDS documents for exported goods in advance, so as to avoid customs detention due to the packaging not meeting the UN dangerous goods transportation standards. At the same time, if the company plans to carry out cross-border maritime transportation business, it is necessary to ensure that there is a compliant dangerous goods packaging yard near the registered address, so as to avoid delaying the shipping schedule due to untimely packaging rectification.
Michael ZhangYears of service：6Customer Rating：5.0
Customs Declaration & Compliance ExpertStart a Chat
When registering a company with import and export rights, it is necessary to ensure that the financial accounting system meets the requirements of export tax refund: a dedicated export tax refund subsidiary ledger needs to be set up to separately calculate the input tax and output tax of exported goods. In addition, a financial staff qualified for export tax refund declaration needs to be selected during registration, otherwise the subsequent tax refund declaration may be rejected due to data errors, affecting the arrival time of tax refund. At the same time, it is necessary to plan the "four-stream consistency" in advance: that is, the contract flow, capital flow, goods flow and invoice flow must completely match. If the four streams are inconsistent, the tax authorities will start the letter of investigation procedure, delay the arrival of tax refund, or even cancel the tax refund qualification. After completing the registration, the tax refund pre-declaration needs to be completed before the first export to verify the accuracy of the declaration data.
Andy GuoYears of service：3Customer Rating：5.0
Supply Chain Management ExpertStart a Chat
When registering a company with import and export rights, it is necessary to select the registration type according to the business scale: if the business covers multiple countries and regions, it can be registered as a regional headquarters of multinational companies in the Shanghai Free Trade Zone, enjoying the facilitation policies of supply chain integration. In addition, the scope of business scope needs to be clearly defined during registration. If it involves global procurement and sales of building materials, the relevant clause of "international cargo transportation agency" needs to be added to facilitate the subsequent integration of logistics resources. At the same time, it is necessary to plan the linkage mechanism between inventory and customs declaration in advance to ensure that after the registration is completed, the inventory system can be connected to the customs single window in real time, realize the automatic matching of inventory data and customs declaration data, and reduce manual operation errors. After completing the registration, carry out supply chain compliance assessment in time to optimize the full-link cost structure.