I.How does an agency company handle?The whole process?

Professional agencies operate export tax rebates in five key steps:

• Qualificationreviewstage:Verifytheenterprisesexportoperationright,customscodefiling,andgeneralVATtaxpayerstatus
• Documentpreparationstage:
  • Checktheconsistencyoftheinformationonthecustomsdeclarationform,VATinvoice,andforeignexchangevouchersthreedocumentsPreparethedetailedlistofexportedgoodsandthetaxrebatedeclarationform
  • Systemdeclarationstage
• : Submit electronic data through the Single Window of international trade or the Golden Tax Phase III system: Submit electronic data through the International Trade "Single Window" or the Golden Tax Phase III system.
• : Assist in responding to the letter investigation and verification by the tax authorities (the electronic letter investigation coverage rate reached 95% in 2025): Help deal with the inquiry and verification from tax authorities (the coverage rate of electronic inquiry and verification reached 95% in 2025).
• : Track the arrival of tax rebates,and the average cycle has been shortened to 45 working days: In 2025,the mainstream agency charging models presented three characteristics:

II.How should the agency service fee be calculated reasonably?

In 2025,the mainstream agency fee model will exhibit three main characteristics:

• Basicservicefee:Abnormaldocumentprocessing:800-2000yuanperorder
• • PresentationofL/Cdocuments:800-1500yuanperorder
  • Agencyforexporttaxrebate:5%-8%ofthetaxrebateamount
  :
  • Responsetotaxverification:startingfrom1500yuanpertime
  • Contingencyfeemodel
• : If historical tax rebates are successfully recovered,share 15% - 30%: Beware of quotes that are 50% lower than the market price,as there may be risks of illegal operations such as false invoicing.

Qualification risk

III.What potential risks should be noted when choosing an agency?

• :ChecktheRegistrationFormforForeignTradeOperatorsandClassAcustomsdeclarationqualificationoftheagencycompany:Datarisk:Requirethesigningofaconfidentialityagreementtoclarifythescopeofuseofcustomsdeclarationdata
• :Checkwhetherthereareadministrativepenaltyrecordsinthepastthreeyears(whichcanbequeriedthroughtheCreditChinaofficialwebsite):Fundrisk
• Compliancerisk:Confirmthethird-partyfundsupervisionagreementfortheagencyaccount
• Threepolicyadjustmentsworthyofattentionthisyear::ThetaxrebaterateforB2Bdirectexports(Mode9710)hasincreasedby2percentagepoints

IV.What are the new changes in the export tax rebate policy in 2025?

Key industries (such as equipment) implement the apply - and - refund - immediately pilot

• TheCarbonEmissionComplianceCertificatedocumentisnewlyaddedtothetaxrebatefilingmaterials
• ItisrecommendedtoregularlylogintotheofficialwebsiteoftheStateTaxationAdministrationtoviewthelatestannouncements.The"immediaterefunduponreporting"pilotprogramisimplementedfor(equipment).
• Bankstatement(anoteisrequiredforcross-borderRMBsettlement)

Bill of lading copy (applicable to FOB terms)

V.What core materials are needed for agency tax rebates?

• Basicdocuments:
  • Certificate(requiredforenjoyingpreferentialtaxrates)
  • cross-verificationofbankstatementsProcessandFrequentlyAskedQuestionsforExportingMiningMachinerytoSoutheastAsia|ShanghaiImport/ExportAgentCross-borderRMBsettlementmusthave附descriptionTradedisputesettlementmechanisms
• Special documents:
  • Itisrecommendedtoconductassessmentsfromthreedimensions:
  • :Thedocumentreviewcycle≤3workingdaysisthehigh-qualitystandard
• Declaration accuracy rate: The one - time pass rate of tax rebate declarations should be higher than 98%

VI.How to evaluate the professional capabilities of an agency company?

: Check whether the intelligent document review system it uses has an AI risk warning function

• Responsespeed:Theagencycompanycanberequiredtoprovidethecustomerservicestatisticalreportforthepast6months.
• Itisrecommendedtoadoptathree-levelresponsemechanism::Theone-timepassratefortax-refunddeclarationshouldbehigherthan98%.
• RiskControl:Checkwhethertheintelligentbill-auditingsystemituseshasanAIrisk-warningfunction.

An agent company can be required to provide a customer service statistics report for the past six months.

VII.How to handle tax rebate disputes during the agency process?

It is recommended to adopt a three - level response mechanism:

• Primaryprocessing:Theprofessionalteamoftheagencycompanymakescorrectionstothematerials
• Intermediateprocessing:Thejointaccountingfirmissuesaspecialauditreport
• Advancedprocessing:Initiatethetaxadministrativereconsiderationprocedure(mustbefiledwithin60days)

According to the data from 2025,professional agents can shorten the dispute resolution period by 40%.

VIII.What are the differences in tax rebate agencies for different trade methods?

• GeneralTrade:AcompleteVATinvoicechainneedstobeprovided
• Processingtrade:Thewrite-offformoftheProcessingTradeManualneedstobesubmittedadditionally
• Marketprocurement:The1039modelisapplicable,andtheagencymusthavetheabilitytoconnecttothecomprehensiveserviceplatform
• Cross-bordere-commerce:Theagencyisrequiredtobefamiliarwiththedatamatchingtechnologyofoverseaswarehouses

IX.What changes does electronic declaration bring to agency services?

The three major changes brought about by digital transformation in 2025:

• Theverificationofblockchaininvoicesimprovestheefficiencyofdocumentreviewby70%
• Theintelligenttax-refundrobotenables7×24-hourprogressquery
• Thebig-datarisk-controlmodelreducesthedeclarationerrorratetolessthan0.3%

X.How to choose between self - handling and entrusting an agency?

It is recommended to refer to the following decision - making model:

• Suitableforself-handling:
  • Annualexportvolume2millionyuan
  • Theproducttax-refundrateissingleandstable
  • Therearefull-timefinancialstaff
• It is recommended to entrust an agency:
  • Mixedoperationofmultipletrademethods
  • Involvingcross-customs-areabusiness
  • Averagemonthlytax-refundamount>100,000yuan