I. What role does the agency certificate play in the export business?

The agency certificate (Export Agency Authorization Certificate) is?Foreign trade?is the core legal document of the agency business, authorized by a manufacturing enterprise to a company with?Import/export?rights to conduct export business. According to the latest "Administrative Measures for Cross-border Trade Services" implemented in 2025, this document must clearly indicate the following elements:

• Complete enterprise information of the authorizing party and the authorized party
• Customs code and detailed specifications of the authorized goods
• Validity period of the authorization (no less than 6 months from 2025)
• Supervision clauses for the foreign exchange settlement account

II. Why is it necessary to obtain an export agency authorization certificate?

Under the new "three-document comparison" supervision model promoted by the General Administration of Customs in 2025, the lack of a valid agency certificate will lead to:

• Inability to match the information on the customs declaration and the VAT invoice
  • Impact?Tax Refund?progress (average delay of 30 working days)
  • Triggering the deduction mechanism for customs AEO certification
• Obstruction of foreign exchange collection and payment
  • Cross-border RMB settlement requires a dual-header certificate
  • Prepayment for goods?Foreign exchange settlement?limit is restricted

III. What are the steps in the complete process for obtaining an agency certificate?

Based on our practical experience serving 500+ enterprises, the 2025 agency certificate application process has been optimized to:

1. Qualification Verification Stage(3 working days)
   • Verification of the agent's import and export rights documents
   • Review of the entrusting party's production license qualifications
2. Document preparation stage(5 working days)
   • Drafting of bilingual (Chinese-English) authorization letters
   • Pre-confirmation of Commodity Classification
3. Filing and registration stage(2 working days)
   • Electronic filing in the Single Window
   • Additional filing for special customs supervision zones

IV. What are the new changes to agency certificate management in 2025?

The latest policy adjustments focus on:

• Blockchain evidence storage requirement
  • All agency certificates must be uploaded to the "Trade Finance Blockchain Platform"
  • Smart contracts automatically verify the validity of the authorization
• Dynamic authorization mechanism
  • Allows for updating the authorization content by order batch
  • Support?E-commerce?Multi-store authorization filing

V. How to avoid trade risks caused by agency certificates?

It is recommended that enterprises focus on three compliance points:

• Accuracy of the scope of authorization
  • New requirement in 2025 for mandatory matching of the first 8 digits of the HS Code
  • The excluded countries/regions must be specified
• Timeliness management mechanism
  • Set up an early warning system 30 days before expiry
  • Reserve 10 working days for renewal
• Dispute Resolution Clause
  • Clearly specify the ownership of intellectual property
  • Specify the third-party dispute resolution process

VI. What details should be noted when choosing an agency service provider?

High-quality agency service providers should possess:

• Customs AEO Advanced Certification qualification
  • The new 2025 regulations require the agent's credit rating to be Class B or above
• Full-chain digital capabilities
  • Support API integration with enterprise ERP systems
  • Real-time tracking of the agency certificate's usage status
• Risk prevention system
  • Provide a traceability function for authorization usage records
  • Have the support of a cross-border dispute legal team